ARTICLE I - NAME
The name of this Church shall be the East Clarksburg Baptist Church
of Clarksburg, West Virginia
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ARTICLE II - PURPOSE
The purpose of this church is to give visible form in this community to
that faith and fellowship of which God has called His people. We also
acknowledge ourselves to be a local manifestation of the universal church
in and through which Jesus Christ continues to minister to the world by
His Holy Spirit. We shall seek to fulfill this calling through corporate
worship services, a program of Christian nurture by which our members may
be built up in their faith and love, the proclamation of the Gospel by
word and deed, and through ministering to human need in the name of
Christ.
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ARTICLE III - MEMBERSHIP
The congregation shall consist of persons meeting the requirements set
forth in the By-Laws, a body of professing and baptized believers in Jesus
Christ as Lord and Saviour, covenanting together to fulfill the purposes
of Christ for His Church. Such covenant as the church may wish shall be
drawn up, adopted, and revised from time to time as an expression fo our
understanding of the Scriptures, our sole authority for faith and
practice.
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ARTICLE IV - POLITY
Recognizing Jesus Christ as the only head of the church, this
congregation shall seek to ascertain and obey the will of our Lord in all
matters of faith and practice. Authority to reach decisions for governing
the affairs of this church being given to us by Christ, we hold that such
authority and responsibility is vested in the active membership of the
congregation.
Rules governing the conduct of congregational business are set forth in
the By-Laws attending this constitution.
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ARTICLE V - AFFILIATIONS
In carrying out the wider ministry for which Christ has made his Church
responsible, we shall adhere to and be a member of the Union Baptist
Association, the West Virginia Baptist Convention, and the American
Baptist Churches in the U.S.A. This church shall not withdraw from any of
these bodies except by a duly adopted amendment to the constitution of
this church, and then only after consultation has been by the boards of
deacons and trustees of this church with the moderator of the Association
and Executive Minister of the Convention or his designate.
The church shall also be in cooperation with the larger Christian
fellowship through local and other councils of churches as the
congregation deems appropriate.
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ARTICLE VI - AMENDMENTS
This constitution may be amended by a 3/4 vote of the active members of
the church present and voting at a duly called meeting for such purpose,
provided that such a proposed amendment is read upon the occasion of no
less than two regular business meetings of the church.
This constitution shall replace all prior constitutions adopted.
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CHURCH COVENANT
Having been led, as we believe, by the Spirit of God, to receive the
Lord Jesus Christ as our Saviour, and on the profession of our faith,
having been baptized in the name of the Father, and of the Son, and of the
Holy Ghost, we do now in the presence of God, angels, and this assembly,
most solemnly and joyfully enter into covenant with one another, as one
body in Christ. We engage, therefore, by the aid of the Holy Spirit, to
promote its prosperity and spirituality; to sustain its worship,
ordinances, discipline, and doctrines; to contribute cheerfully and
regularly to the support of the ministry, the expenses of the church, the
relief of the poor, and the spread of the Gospel through all nations. We
also engage to maintain family and secret devotion; to religiously educate
our children; to seek the salvation of our kindred and acquaintances; to
walk circumspectly in the world; to be just in our dealings, faithful in
our engagements, and exemplary in our deportment; to avoid all tattling,
backbiting, and excessive anger; to abstain from the sale and use of
intoxicating drink as a beverage, and to be zealous in our efforts to
advance the kingdom of our Savior. We further engage to watch over one
another in brotherly love; to remember each other in prayer; to aid each
other in sickness and distress; to cultivate Christian sympathy in feeling
and courtesy in speech; to be slow to take offense, but always ready for
reconciliation and, mindful of the rules of our Savior, to secure it
without delay. We moreover engage that, when we remove from this place, we
will as soon as possible unite with some other church where we can carry
out the spirit of this covenant and the principles of God's Word.
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WHAT BAPTISTS STAND FOR
BAPTISTS stand for the Bible, with particular emphasis on the New
Testament. It is their law, their creed, and their final authority in all
matters relating to faith and practice.
BAPTISTS stand for regeneration, or "the birth from above", as a basis
of church membership.
BAPTISTS stand for believer's baptism - the immersion of the believer
in obedience to Christ's command, as a symbol of the death to the old life
and the resurrection to the new.
BAPTISTS stand for the separation of Church and State and for the
largest measure of civil and religious liberty.
BAPTISTS stand for education, evangelism, and worldwide missionary
endeavor.
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WHAT BAPTISTS
BELIEVE
BAPTISTS believe in one God, the Father, the Son, the Holy Spirit -
three persons, yet but one God, Whose name is Jehovah.
BAPTISTS believe in the deity and the humanity of Jesus Christ, who is
none other than God the Son manifest in the flesh, and in whom all the
fullness of the Godhead dwells forever.
BAPTISTS believe that Jesus Christ is the one and only Head of the
church; that all believers are equally priests unto God; that ordination,
while it recognizes position, bestows no power; that the local Church is
independent and sovereign.
BAPTISTS believe that all men are sinners needing a Savior; that
salvation is only and altogether through simple faith in Jesus Christ, who
died for our sins, - faith always accompanied by works qualified for
repentance, and that without such faith there can be no salvation here or
hereafter.
BAPTISTS believe in unbroken conscious existence after death determined
by life before death; in the personal coming of Christ to judge the world;
in the resurrection of the body which, for those who die in the Lord,
shall be like Christ's glorious body; in the eternal zeal of the saved and
the eternal woe of the lost.
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BY-LAWS
EAST CLARKSBURG BAPTIST CHURCH
ARTICLE I - MEMBERSHIP
Section 1. Active Membership - Active
members are those who regularly participate in the
services and work of the Church, or who maintain
regular contact with the Church, and are entitled
to vote on matters of Church business when they
are present.
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Inactive Members - Inactive members are defined as
those who have not participated in the services
and/or work of the Church for a period of six
months or more, without valid reason.
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Inactive membership - an
inactive member should not hold office in the
church or vote. A member may return to active
membership by regular attendance after a period of
six months or more.
The Clerk and the Board of Deacons are charged with determining the
active and inactive membership lists prior to the Annual Business Meeting
each year.
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Section 2. Admission of Members - Persons may be received into
membership by any of the following methods, subject in each case to the
recommendation of the Board of Deacons and the vote of the
Church:
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By Baptism - Any person
professing faith in the Lord Jesus Christ and
giving evidence of having otherwise accepted the
principles of the Covenant of this church and upon
baptism by immersion, be received into
membership.
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By Letter - A person who
is in substantial accord with the doctrines and
practice of this fellowship of this church may be
received for membership by letter of commendation
from another Baptist church.
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By Christian Experience - A member of another
church who has been baptized by immersion, and is
in accord with the doctrines and practice of this
fellowship, and cannot for sufficient reason
present a letter from that previous church, may be
received upon their statement of Christian
experience.
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By Restoration - Any person who has lost his/her
membership for any reason may be restored to
membership upon the favorable recommendation of
the Board of Deacons and the vote of the
Church.
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Section 3. Hand of Fellowship - All
persons are to be extended the hand of fellowship
into the Church, regardless of the method of
admission, before they are recorded
members.
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Section 4. Dismissal of Members -
Persons may be dismissed from membership by any of
the following ways:
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By Death - The name is
thus no longer counted on the records of the
Church as a member.
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By Letter - Any member in good standing may receive a letter of
dismissal and recommendation to another church, by
vote of this Church, when the other church
requests such in writing.
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By Exclusion - Should any member become an offense to the Church
and its good name by reason of un-Christian conduct (including verified
immorality, the preferring of false charges against the Pastor or
members), or the persistent breach of his/her covenant vows (including
teaching or practice of false doctrine, or malicious gossip, excessive
anger, etc., Ephesians 4: 22-32), the Church
may terminate the membership. Such action,
however, shall be taken only after faithful
efforts have been made to bring about repentance
and amendment. Members may be excluded when it is
so recommended by the Deacons and approved by a
3/4 majority of the active members voting. Vote
shall be a secret ballot.
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By Erasure - Members
known to be attending elsewhere regularly or those
who have moved from the area may be erased as
members upon such recommendation and vote, after
the facts have been determined and proper
notification of intent given to such
persons.
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By Request - Any member may request to be dropped
from membership and such request will be honored
by vote of the Church.
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ARTICLE II - PASTOR
Section 1. Calling of the Pastor - A
suitable person is to be called as Pastor by a 3/4
affirmative, ballot vote of the active members of
the Church present and voting at a meeting duly
called for that purpose, and that person continues
as Pastor so long as both parties are agreed. No
one may be placed in nomination for Pastor who has
not been approved by a Search Committee duly
elected by a vote of the membership. The Search
Committee shall not place in nomination more than
one candidate for Pastor at one time.
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Section 2. The Duties of the Pastor -
The particular duties of the Pastor are to preach
the Gospel, administer the Ordinances, oversee the
activities of the Church, exercise watch care over
the members of the congregation, and perform such
services to members of the Church as may be
appropriate.
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Section 3. Other Functions of the Pastor - The Pastor shall also serve as the
Moderator of the Church in its various business
meetings, and shall be included in all boards and
committees of the Church. When the Pastor is
prevented from being present at a business meeting
of the Church, when there is no Pastor, or when
the Pastor wishes to relinquish the chair in order
to speak to an issue, the chairman of the Board of
Deacons, or the Church Clerk (in that order) will
serve as the temporary, or acting
moderator.
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Section 4. Other Servants of the Church - As other persons within the
congregation feel led to preach the Gospel, the
congregation, upon the recommendation of the
Pastor and Board of Deacons may license them to
preach provided they have been members in good
standing for no less than one year, and that
license is subject to annual review. The Church
will, in consultation with the Association
Committee on Ordination, assist persons who give
clear evidence of a call to pastoral ministry to
seek ordination. The Church shall bestow a
position of honor to retired pastors who are
members of the Church which will not infringe upon
the work of the called Pastor.
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Section 5. Relationship terminated by the Pastor - The Pastor shall present a
resignation 30 days prior to the effective date,
or when terminated by the Church, the Church shall
give the Pastor 60 days prior to the effective
date, unless unusual circumstances and mutual
agreement by the Pastor necessitate other-wise. In
any event, the Church will vote to accept such
termination. When such acceptance is effected, a
Search Committee of five (5) persons representing
one member from the Deacons, one from the
Trustees, one from the American Baptist Women, one
from the Youth and one from the Church-at-Large
shall be formed at a Special Business Meeting.
This committee shall appoint one of its members to
be its chairperson. This person shall promptly
seek the assistance of the Area Minister.
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ARTICLE III - OFFICERS/BOARD
Section 1. All Officers and
chairpersons of the boards of the Church shall
first be active members of the Church in good
standing for a period of no less than one year
before their election to an office. The election
of officers shall take place at the Annual
Business Meeting. Resignations from office are to
be submitted in writing, read by the Clerk, and
acted upon at a regular business meeting.
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Section 2. The Clerk - A Clerk shall
be elected at the Annual Business Meeting and may
be re-elected. The Clerk shall keep a complete
record of all transactions of all business
meetings of the Church. This record of
transactions shall be read at the next succeeding,
regular business meeting. The Clerk shall maintain
a record of the names, addresses and telephone
numbers of members, with the dates and manner of
admission and dismissal, date of baptism, and a
list of suspended or erased members names. The
Clerk shall issue letters of dismissal, request
letters of commendation from other churches for
persons wishing to become members of the Church,
preserve on file all communications and written
reports, give notice of all meetings required by
these By-Laws, and see that names of the Trustees
of the Church are duly recorded at the County
Courthouse. The Clerk shall be responsible for the
preparation of requested denominational reports.
The Clerk is responsible for the general
correspondence of the church, and such other
duties related to the office as may be required by
the church. When a successor is elected, the Clerk
shall immediately deliver to the new Clerk all
books and records for which he/she has been
responsible. In the absence of the Clerk, the
Assistant Clerk will assume the duties of
Clerk.
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Section 3. The Treasurer - The
Treasurer shall be elected at the Annual Business
Meeting, and may be re-elected. The Treasurer
shall be custodian of all funds of the Church and
the Church School, and keep those funds in the
name of the Church in a bank or banks designated
by the Church, and make reports to the Church at
all Business Meetings. The Treasurer shall pay
from the funds of the Church all obligations of
the Church promptly, and when unable to do so
shall report such to the Moderator and the
Trustees at once. The Treasurer shall assist the
Trustees in forming the annual budget as directed
by the Church. All individual records of giving by
members of the Church shall be kept confidential
by the Pastor and the Treasurer. As protection to
the good name of the Treasurer, the Church shall
appoint an auditing committee of three persons to
audit the books and report at such times as the
Church may request, but especially at the Annual
Business Meeting. In the absence of the Treasurer,
the Assistant Treasurer will assume the duties of
Treasurer.
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Section 4. The Board of Trustees - In
accordance with the laws of the State of West
Virginia, there shall be a minimum of five (5)
Trustees. They shall be elected at the Annual
Business Meeting. They shall, at a meeting of the
Board to be held within one month of their
election, elect one of their members to serve that
year as Chairman of the Board. It shall be the
duty of the Board of Trustees to hold in trust all
properties, historical records, capital funds, and
bequests of or to the Church; care for the upkeep,
insurance, needed alterations and repairs of the
Church properties; to regulate the use of the
properties for all functions other than the
regularly scheduled activities of the Church. The
board is to seek the will of the Church on all new
or unusual expenditures in excess of $500.00. They
shall meet prior to regular business meetings (at
least) at the Church property to consider all
matters pertinent to their responsibilities and
shall submit a written report of their activities
to the Church for the previous year at the Annual
Business Meeting.
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Section 5. The Board of Deacons - There shall be a Board of
Deacons consisting if possible of seven (7) active members. They may serve
on a Board so long as they are qualified to do so. When a Deacon can no
longer regularly participate in the services of the Church, and the
meetings and work of the Board by reason of failing health or by
disqualification, the Church shall fill the position on the Board. The
Church may honor a Deacon who has served well, as Deacon Emeritus.
New members to the Board may be elected by a 3/4 affirmative vote of
those present and voting at the Annual Business Meeting, as needed. New
Board members have all privileges except to vote on matters pertaining to
themselves, and to act as Chairman of the Board. No one shall be elected
for the office of Deacon who does not submit to ordination.
The Board of Deacons shall meet in January and elect one of their
members to serve as its chairperson.
It shall be the duty of the Deacons to care for the spiritual life of
the individual members of the Church, assist the Pastor in the
administering of the Ordinances, interview and recommend to the Church all
candidates for baptism and church membership, conduct all disciplinary
measures instituted against delinquent or disorderly members, arrange for
pulpit supplies in the absence of the Pastor or when there is no Pastor,
be responsible for the spiritual training of new members, visit those who
are in need in the name of the Church, and act with the Pastor as an
evangelism committee. They shall also serve the interests of both the
Pastor and the Church as a pastoral relations committee that there might
be the fullest accord between the Pastor and people.
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Deaconesses - There shall
be three (3) Deaconesses selected from the adult
membership with one (1) Deaconess rotating off
yearly. They shall assist the candidates for
baptism and care for the preparation of the Lord's
Supper. They shall welcome strangers and inquire
after those who absent themselves from the
services of the Church. They shall assist the
Pastor as the need arises. They shall be elected
at the annual business meeting for a period of
three (3) years.
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Section 6. The Church School
Superintendent - The Church shall annually elect
Church School Superintendent, who will conduct the
devotional services of the Sunday School. The
Superintendent is charged with seeking the
continuing growth of the Church's school in
accordance with the stipulations of the Church
Counsel/Board of Christian Education.
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Section 7. The Church Counsel
a. This Board will consist,
of three people plus the Pastor and the
Superintendent. The Board will be responsible for
the:
1. Recruitment and maintenance of teachers from the Sunday School, and
adult advisors for youth work, from the active membership of the
Church;
2. Selection of all teaching and leadership materials for the Sunday
School, youth work, Vacation Bible School and any other special
educational ministries of the Church. The adult classes will elect their
own teachers.
b. The Board shall submit a written report of its efforts in behalf of
the Church at the Annual Business Meeting, and the newly constituted Board
will meet within a month of the Annual meeting to select its
Chairperson.
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ARTICLE IV COMMITTEES/DELEGATES
Section 1. The Search Committee -
When activated, this Committee shall prayerfully
seek a candidate to recommend to the Church for
Pastor; a person upon whom all members of the
committee substantially agree; presenting to the
Church for its consideration only one candidate at
a time.
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Section 2. The Nominating Committee -
This committee shall consist of five (5) members.
There shall be one from the Board of Deacons, one
from the Board of Trustees, one from the Church
School, one from the American Baptist Women and
one from the membership at large. Each board or
association shall elect its committee member from
within its own group. The member-at-large shall be
appointed by the Pastor. The Committee shall be
appointed in October. It shall report on two
separate Sundays prior to the election in
December.
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Section 3. Other Committees - The
Church may appoint, from time to time, other
committees for specific tasks and specific periods
of time, as will advance the welfare, growth, or
ministries of the Church, as needed.
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Section 4. Delegates - The Church shall appoint delegates to
represent the Church at functions of organizations with which the Church
is affiliated, as possible. Such delegates are not only to represent the
Church, but are to be given opportunity to report on matters of importance
to the Church at one of the services of the Church or at the next regular
business meeting.
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ARTICLE V - DOCTRINAL MATTERS
This church receives the Bible as an all-sufficient basis of doctrine
and practice adherent to the doctrine of the New Testament for Christian
conduct among its members. It adopts the Church covenant commonly accepted
by Baptist churches.
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ARTICLE VI - AUXILIARY ORGANIZATIONS
The Church may authorize the formation of any auxiliary organizations
according to the patterns of American Baptist Women, American Baptist Men,
the Baptist Youth Fellowship, etc., to fulfill the needs of the church
family for fellowship and service. In no case, however, may these
organizations conflict with the doctrinal beliefs, the Constitution of
this Church, or its attendant By-Laws and Rules of Procedure.
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ARTICLE VII - AMENDMENTS (to the By-Laws only)
These By-Laws may be amended by a 3/4 vote of the active members of the
Church present and voting at a duly called meeting for such purposes,
provided that such a proposed amendment is read upon the occasion at a
prior regular business meeting and the two immediately prior Sunday
morning services at the Church.
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RULES OF PROCEDURE - EAST CLARKSBURG BAPTIST CHURCH
ARTICLE I - SERVICES OF THE CHURCH
Section 1. Public Services
Services of Worship shall be held each Lord's Day at 10:45
a.m.
The Church's School shall be held each Lord's Day at 9:30
a.m.
Regular Prayer and/or Bible Study shall be held each Wednesday
evening at 7:00 p.m.
Other services may be
conducted from time to time as recommended by the
Board of Deacons.
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Section 2. The Observance of the
Ordinances
The Lord's Supper (Communion) will be observed in conjunction with the
morning service of worship on the first Sunday each month and at such
times as recommended by the Pastor and the Board of Deacons. Participation
in this ordinance is reserved to believers. (It may be conducted by an
ordained Deacon in the absence of a Pastor.)
Services of Baptism will be conducted when upon the recommendation of
candidates to the Church by the Board of Deacons and the Pastor authorizes
them.
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ARTICLE II - BUSINESS MEETINGS
Section 1. The Annual Business
Meeting shall be held on the second Sunday of
December each year, for the purpose of receiving
written reports of the Clerk, the Treasurer, the
Pastor, the Boards, the Church School, Committees,
and those of any auxiliary organizations; the
election of officers; the transaction of necessary
business; Christian fellowship; and the discussion
of issues vital to the life and witness of the
Church in the community and world. This is held in
conjunction of the regular December
meeting.
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Section 2. Regular Business
Meetings shall be held on the second Sunday
bi-monthly.
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Section 3. Special Business Meetings may be called at any time by the
Pastor, Clerk, or acting Moderator, provided notice of and the intentions
of such meetings are given at least at a prior Sunday service. Exceptions
to this rule are as follows:
1. The Church may act upon the reception or dismissal of members by
letter to other churches, at the conclusion of any regular service,
without advance notice.
2. In the case of a dire
emergency, as in destruction to the church
building, the Trustees may call for a special
business meeting of the active membership as soon
as necessary.
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ARTICLE III - RULES OF
ORDER
Section 1. Voting Privileges -
All active members of the Church have the
privilege of voting when present upon all matters,
except that members under the age of 16 will not
vote upon the dissolution of church assets or
properties or the incurrence of a large financial
obligation to the Church.
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Section 2. The Quorum
necessary for the transaction of Church business
shall be 3/4 of active members present.
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Section 3. A simple majority,
affirmative vote is required to transact any
business of the Church, except specifically
stipulated in the Constitution and By-Laws of this
Church.
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Section 4. The latest
available edition of Roberts Rules of Order will
be used as a guide in all matter of parliamentary
procedure where such is not in conflict with the
Constitution and By-Laws of this Church.
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ARTICLE IV - AMENDMENTS
These Rules of Procedure may be amended by the majority vote of the
active membership present and voting at a duly called meeting for that
purpose, provided notice is given at no less than two prior Sunday morning
services.
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Respectfully submitted,
COMMITTEE: Jack Whitney (Chairman), Margaret Hickman, Iris
Wickenhofer, Vada Hickman
Approved and Adopted Wednesday, December 18, 1992 at the Regular
Business Meeting
Updated with help of members by COMMITTEE: Mercedez Beavers, Jane
Bragg, John Bragg, Vada Hickman, Joan Hollandsworth, Peggy Snyder, Pastor
Frank Taylor
Approved and Adopted Sunday, March 11, 2007 at Special Business
Meeting
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Copyright © 2010, East Clarksburg
Baptist Church, Clarksburg, West Virginia.
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